Director of Supply Chain

POSITION SUMMARY

The Director of Supply Chain works within the Operations Department providing oversight over the purchasing process (medical supplies, non-medical supplies, services, equipment, etc.) and inventory process (tracking, receiving, distributing of supplies) across all of the health centers and administrative offices that are part of Planned Parenthood of Greater New York. This Director’s responsibilities also include maintaining the purchasing/requisition and inventory software, supporting the monthly and year-end financial closing process and assisting the Vice President of Operations with vendor management and negotiations

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Vendor Strategy & Contract Management: 30%

• Build and maintain strong relationships with suppliers.
• Negotiate pricing, terms, and service agreements.
• Evaluate vendor performance using quality, delivery, and cost criteria referenced in SHRM's vendor management guidance.
• Maintain compliance with organizational standards and regulatory requirements.

Inventory Oversight: 30%

• Track inventory levels and reorder points with accuracy.
• Prevent stockouts and overstocking by using data driven controls similar to those outlines by APQC inventory management standards.
• Support cycle counts and inventory audits.

Purchasing Strategy & Market Insights: 10%

• Review Market activity using trend reports and benchmarking tools recommended by sources such as Supply Chain Dive.
• Forecast demand based on organizational goals and historical purchasing patterns.
• Recommend purchasing adjustments to reduce risk and strengthen supply stability

Cross Functional Collaboration: 10%

• Maintain a continuous partnership with the finance department to align purchasing with budget plans.
• Build and maintain partnerships with operations and department leaders to understand upcoming supply needs.
• Resolve supply issues quickly to reduce operational delays.

Cost Control & Performance Reporting: 10%

• Track cost trends and procurement of KPls.
• Present monthly purchasing reports with insights and improvement opportunities.
• Identify cost saving strategies such as strategic sourcing, vendor consolidation, or renegotiation of contracts.

Team Leadership: 10%

• Supervise purchasing specialists and support their workflow.
• Assign priorities, review workload, and develop staff.
• Provide coaching based on Human Resources best practices from resources such as AIHR and SHRM.

CORE COMPETENCIES

• A demonstrated commitment to PPGNY's mission related to bodily autonomy, health equity, and gender and racial justice.
• A demonstrated commitment to learning about and enhancing practices related to racial equity and its impact on healthcare systems.
• Strong relationship building and communication skills, including an ability to work and build trust across cultural differences related to related to race, class, age, gender, gender identity and expression, sexual orientation, religion, ethnicity, national origin or ability; and to reflect on one's personal identity with humility.
• Ability to manage and mentor a culturally diverse team, including creating and sustaining an organizational culture that fosters inclusiveness and equity, and providing positive and developmental feedback and accountability related to practices including but not limited to equity.

REQUIRED SKILLS/ABILITIES

Interpersonal

• Strong negotiation and communication skills to secure favorable terms.
• Excellent customer service and communication skills.
• Ability to remain focused and calm in stressful situations.
• Excellent interpersonal and verbal skills.
• Ability to develop and maintain effective, professional relationships with internal andexternal stakeholders.
• Ability to lead and work effectively as part of team.

Technical

• Proficient in Microsoft Office Suite or similar software.
• Experience with Purchasing and Inventory Software.
• Superior data management and data analysis skills to evaluate market conditions andvendor performance.
• Proficiency with procurement systems, ERP tools, and Microsoft Office.

Subject Matter Knowledge

• Familiarity with principles of process improvement.
• Understanding of Purchasing/ Inventory procedures

Work Habits/Attributes

• Strong organizational skills and attention to detail.
• Outstanding time management skills, including the ability to work under deadlines.
• The ability to produce high quality work in a fast-paced environment with changing and/orcompeting priorities.
• Ability to exercise sound judgment and independent decision-making skills.
• Ability to produce reliable, high-quality work with minimal direct supervision.
• Ability to exercise discretion in the handling of confidential information.
• Ability to build and lead high-performing teams.
• Comfort making sound strategic decisions in the face of uncertain or incompleteinformation.

QUALIFICATIONS

Associate's degree in Business Administration, Supply Chain Management, or related field. Experience in purchasing or supply chain management with responsibility for vendor relations orcontract negotiation. Experience implementing cost saving initiatives or process improvement.

PREFERRED QUALIFICATIONS

Bachelor's degree preferred

TYPICAL PHYSICAL DEMANDS

Requires prolonged sitting and repetitive tasks including use of a computer. Periodic standing, walking, bending. Requires lifting or moving of up to 15 pounds. Visual acuity sufficient to perform frequent work on a computer screen and review printed reports and other materials. Requires the ability to hear and to communicate orally with others. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets, and will require reaching, grasping, pushing and pulling.

TYPICAL WORKING CONDITIONS

This job operates in a professional office environment. Potential exposure to communicable diseases and other conditions in a health center environment. Requires flexible schedule and during peak activity periods work in excess of 7.5 hours per day and/or 37.5 hours per week.

Schedule Monday-Friday, 37.5 hours per week