Office Admin & Personal Assistant (Part-Time)

Role Overview

Marketwake is seeking a highly organized, proactive, and detail-oriented Office & Executive Support Assistant to keep our workspace running smoothly and support day-to-day operational needs.

This role is essential to maintaining a polished, welcoming, and high-functioning office environment, while also stepping in to assist with executive logistics and occasional personal errands. You’ll be the behind-the-scenes driver of a seamless office experience—ensuring our team, clients, and guests feel supported from the moment they walk in.

This is a hands-on role for someone who thrives in a fast-paced, people-first environment and takes pride in creating structure, efficiency, and elevated experiences.

What You’ll Do

Office Operations & Upkeep

• Maintain a welcoming, polished environment that reflects Marketwake’s brand and culture

• Maintain cleanliness, organization, and functionality of key office areas, including:

• Kitchen, conference rooms, and Mother’s room

• Care for office plants

• Check, sort, and distribute incoming mail

• Coordinate and pick up print orders as needed

Office Experience & Hospitality

• Manage backstock of office supplies, snacks, and beverages

• Prepare the office for in-person client visits

• Upload and manage all visitors within Campus 244’s security system

• Anticipate team needs and proactively improve the office experience

Executive & Team Support

• Greet and coordinate office visitors and guests

• Support logistics for meetings, team gatherings, and client interactions

• Provide light administrative and logistical support to the team as needed

Event & Office Reset Support

• Assist with office setup and breakdown for events

• Reset and reorganize spaces following internal gatherings

• Ensure the office returns to a clean, organized, and functional state

Personal Errands & Daily Support

• Dry cleaning pick-up and drop-off

• Manage returns

• Grocery runs, food prep assistance, and meal system management

• Car maintenance coordination (gas, car washes, maintenance)

Home & Lifestyle Management

• Develop and maintain organizational systems throughout the home with clear documentation for ongoing use

• Manage and track household subscriptions

• Ensure household essentials are stocked and appliances are in working order

• Water plants and oversee routine home upkeep tasks

Travel & Scheduling

• Full travel management - flights, hotels, ground transportation, itineraries

• Appointment scheduling and calendar coordination

Who You Are

• Highly organized with strong attention to detail

• Proactive and able to anticipate needs before they arise

• Comfortable managing multiple small tasks simultaneously

• Friendly, professional, and service-oriented

• Reliable, punctual, and self-motivated

• Thrives in a fast-paced, collaborative environment

• Takes pride in creating clean, elevated, and welcoming spaces

Preferred Qualifications

• Prior experience in office coordination, hospitality, or administrative support

• Strong communication and interpersonal skills

• Ability to lift and move light office items when needed

• Valid driver’s license and reliable transportation