Executive Assistant (TS/SCI Clearance Required)

NextGen Federal Systems is seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative and executive support to our Intelligence Community (IC) customer. The selected candidate will support a full range of administrative operations while working directly with senior leadership and security personnel in a fast-paced mission environment.

Responsibilities

Provide executive-level administrative support to customer leadership Assist the Office of Security (SEC) Special Security Officer (SSO) in meeting office security requirements Review, coordinate, and track internal and external staff clearance and nomination packages Prepare staff summary sheets, Memorandums of Agreement (MOA), and official correspondence Update and develop office-level Standard Operating Procedures (SOPs) Facilitate Defense Travel System (DTS) travel for government personnel Maintain the DIA Administrative Requirements Tasking System (DARTS) Coordinate in-processing and out-processing for government staff and contractor personnel Manage conference room scheduling, appointments, and senior leadership calendars Coordinate office supply orders and serve as vehicle coordinator, including maintenance of vehicle logs and required reporting Maintain internal files and records management systems Catalog, file, and track Intelligence Information Reports (IIRs) and storyboards Collect and submit Significant Action Reports (SAR) and Weekly Action Reports Disseminate pertinent information to Communities of Interest (COI) Collect and prepare operating reports and budget expenditure data Assist in preparation of presentations, read-ahead books, charts, graphs, and narrative reports Screen incoming correspondence and determine appropriate action Review outgoing correspondence to ensure proper formatting, grammar, and coordination Support data transfer and removable media procedures Utilize the Aircraft and Personnel Automated Clearance System (APACS) Ensure compliance with and dissemination of the Foreign Clearance Guide (FCG) Coordinate submission of Country and Theater Clearance requests and advise travelers on Combatant Command travel requirements, including official passports and visas Maintain awareness of current theater travel requirements and Joint Travel Regulations (JTR)

Qualifications

High School Diploma or equivalent required Minimum of 3 years of administrative experience Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Working knowledge and understanding of DoD processes and terminology Experience supporting senior leadership in a secure government environment Strong written and verbal communication skills Exceptional attention to detail and organizational skills Ability to manage multiple tasks in a high-tempo operational setting Active TS/SCI clearance required

Desired Experience Experience supporting Intelligence Community organizations Familiarity with DARTS, DTS, APACS, and clearance processing procedures Experience with security office coordination and foreign travel requirements