Assistant Administrator

The Assistant Administrator plays a critical support role within [solidcore], working directly under the Executive Administrator to provide dedicated support to at least three executives. This person is a proactive, detail-oriented professional who takes pride in anticipating needs, managing complexity with calm, and creating an exceptional experience for team members and external guests. This is a hybrid on-site position based at our Arlington, VA Headquarters and is full time.

Key Responsibilites Executive & Calendar Support Manage calendars for your assigned executives in Google Calendar, including scheduling, prioritization, and real-time adjustments Coordinate purposeful travel itineraries for supported executives, including flights, accommodations, and ground transportation as needed Secure materials and briefings for key meetings as directed by your assigned C-suite team members when applicable Attend meetings on behalf of or alongside supported executives; accurately capture meeting notes including decisions, discussion highlights, and action items Support follow-up tracking for weekly Steering Team meetings and quarterly Business Review meetings as needed Event & Meeting Coordination Assist in planning and executing company events including retreats, leadership offsites, parties, and large-group functions Assist in coordinating logistics for recurring leadership meetings, including travel, catering, venue setup, and materials Assist the Executive Administrator in managing and executing logistics for quarterly Board Meetings Assist with setup for weekly Steering Team meetings and monthly Full Company meetings Culture & Team Experience Create a warm, professional first impression for all team members and visitors to HQ Be a cultural ambassador for HQ and in representation of the executives you support to employees, clients and our community Ad Hoc & Project Support Take on special projects and administrative tasks as assigned by the Executive Administrator or supported executives Provides support to additional executives as business needs arise

Qualifications

Required

2+ years of experience in an Executive Assistant, Administrative Assistant, or similar support role Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Gmail) Strong organizational and communication skills with the ability to manage multiple priorities and support multiple executives simultaneously High degree of discretion and professionalism when handling sensitive or confidential information Proactive, solutions-oriented mindset with a strong sense of ownership

Preferred

Experience supporting C-Suite or senior leadership in a fast-paced environment Familiarity with travel booking platforms and expense tools Experience in the fitness, wellness, retail, or hospitality industry

Compensation & Benefits

Competitive starting salary, based on experience Bonus eligibility based on performance Monthly cell phone stipend 401k with employer match Health, dental, & vision insurance Flexible PTO Free drop in classes at [solidcore] And MORE