Accounts Receivable and Collections Specialist

At ANS, we’re not just a consulting engineering firm—we’re a team of trailblazers shaping the future of multi-disciplinary engineering. We’ve been voted Best Places to Work, ranked in the Top 10 the Hottest Firm in the US by Zweig Reports, and in the Top 250 for the 2024 Inc. 5,000 for our 1,748% 3-Year Growth. Our team is dynamic, energetic, and allergic to bureaucracy in our goal to solve problems and get things done. We’re data and metric driven, and we frequently question the “why” to build better processes.

Position Overview ANS is seeking a versatile Senior Manager, HR Business Partner (HRBP) to serve as a strategic partner to business leaders and a hands-on operator for core HR work. Reporting to the Chief People Officer, this person will help scale our people practices across a multi-office, multi-discipline environment (including field and project-based teams), and will be a key leader in strengthening manager capability, performance, retention, and culture.

This is a great fit for someone who loves variety you can zoom out to shape programs and zoom in to make sure the fundamentals (including payroll and people processes) run smoothly.

Accounts Receivable Management Monitor A/R aging reports and identify overdue invoices once they reach a set milestone date. Communicate internally to respective project managers and client/account managers when invoices reach aging outside of agreed terms, to arm client-facing contacts to elevate payment concerns in parallel with your collection activities. Assist Finance team with reconciling customer accounts and resolving discrepancies. Track payment trends which are occurring with specific clients and flag potential collection risks early to the Finance and Executive team.

Collections & Client Communication Send out proactive and professional communications to ensure invoices and payment applications have been properly submitted to queue for payment Send reminders, statements, and follow-up communications on outstanding balances. Maintain detailed records of collection efforts, and send follow-up communication to clients via e-mail based on outcome of outreach. Escalate unresolved issues to finance leadership when appropriate.

Coordination with Project Managers Work closely with project managers to understand billing status and client issues. Assist PMs in resolving invoice disputes or documentation requests. Help ensure invoices are properly submitted and received by clients. Support the PM team in maintaining healthy project cash flow.

Billing Support Assist with invoice review and verification before submission, when needed, based on experience from prior invoice resolution. Track client billing portals and confirm invoice delivery. Monitor retention, milestone payments, and contract billing terms. Update electronic record-keeping system (Monday.com and CRM system) with client-specific billing details, instructions, and collection procedure.

Reporting & Systems Maintain A/R dashboards and aging reports. Provide weekly summaries of collections progress and key issues to Finance team and CFO. Utilize accounting and ERP systems to track receivables and payments.

Profile of Successful Candidate 3 – 10 years of experience in accounts receivable or collections. Experience in professional services, consulting, or engineering firms strongly preferred. Strong attention to detail and organization. Comfortable with difficult conversations related to collections Excellent written and verbal communication skills. Ability to work collaboratively with project managers and leadership. Proficiency with accounting systems (NetSuite, Pipedrive, Monday.com experience a plus). Experience with Excel or financial reporting tools. Remote/hybrid option is possible; however, ideally located near an ANS office Columbus, OH ; Austin, TX ; South Plainfield, NJ ; Gilbert, AZ ; Overland Park, KS ; Charlottesville, VA ; Raleigh, NC)